Inchcape Automotive Australia Privacy Policy

Your privacy is our policy

This policy applies to Inchcape Australia Limited ABN 50 050 035 277 and outlines our obligations in managing personal information we hold about customers, potential customers, contractors and others who come into contact with us and our related companies. We want your experience with us in both our online and offline environments to be enjoyable and we take care to respect your privacy.

We are bound by the Australian Privacy Principles (‘APPs’) contained in the Privacy Act 1988 (Cth) (‘Privacy Act’) that require us to handle your personal information responsibly. ‘Personal Information’ is defined within the Privacy Act as information or an opinion about an individual, which can be used to identify that individual.

This policy contains information that we are required by law to notify you of at the time of collecting your personal information.

Why does Inchcape collect Personal Information?

The primary purposes for which we collect your personal information include:

• to respond to enquiries regarding the products and services that we and/or our related companies offer;
• to inform you of special offers and events and to facilitate and process your acceptance order of any special offers, products and services;
• to help us manage, develop and enhance the products and services that we and/or our we and/or our related companies offer;
• to create a better, more personalised experience for you; and
• to consider any application submitted to us for vacancies across our businesses;
• to meet our legal obligations.

Generally, we use the information we collect about you for the primary purpose for which it is collected which we will disclose to you at the time of collection and for reasonably expected secondary purposes. We limit the collection of sensitive information about customers and potential future employees (e.g. ethnic origin, political opinions, etc.) because, in general, it is not necessary for what we do.

We also take reasonable steps to provide clear, complete and up-to-date information about our businesses and the products and services we and our related companies offer. This includes how to get in touch with us. This information helps you to make informed choices.

If you do not wish to provide us with personal information, this may result in us being unable to respond to an enquiry or to provide you with products and services or to consider your application.

What kinds of Personal Information do we collect?

In general, the type of personal information we collect and hold includes but is not limited to; names, addresses, contact details, work history (if you are applying for a vacancy) and other information that will assist us in considering your application and/or in providing products and services to you.

Collection, Access & Correction

When we collect your personal information we endeavour to:

• tell you whom we are and what we intend to do with your information when we receive it. We strive to be open – upon request we will let you know what sort of personal information we hold about you, how we collect it and how we use and disclose it. Subject to the Privacy Act you may request access to the personal information we hold about you by contacting the Privacy Officer via the details set out below (Note: We will require you to verify your identity and to specify the information that you require.)
• take steps to ensure that your personal details are accurate, complete and up-to-date when we use or collect them. You have the right under the Privacy Act to request changes to your personal information. We encourage you to contact us in order to update any personal information we hold about you using the Privacy Officer contact details set out below.
• collect personal information only by lawful and fair means generally by forms filled out by you (whether on-line or in hard copy), face-to-face meetings, interviews, business cards and third parties (e.g. companies we contract to collect data on our behalf). From time to time, we may also collect non-personal information e.g., information specific to a vehicle or model. This helps us in our ongoing efforts to improve our products and services.

We may also monitor your usage of our web site to make improvements and provide other items you might want to know about. We may also use third parties to analyse traffic on our website, which may involve the use of cookies. Information collected through such analysis is anonymous.

Personal Information Disclosure

We may disclose your personal information to:

• our related companies;
• the manufacturers of vehicles that we or our related companies sell;
• insurance companies;
• credit providers;
• state government entities responsible for motor vehicle registrations and driving infringements;
  other companies or individuals who assist us in providing services or who perform functions on our behalf (such as mailing houses) who are generally contract bound to protect your privacy;
• law enforcement bodies such as the Police, who seek access to your personal information for law enforcement purposes; and
• anyone else to whom you have authorised us to disclose it.

We may also collect your personal information from these companies, organisations and individuals, in which case we will deal with this information in accordance with this Policy.

Unless otherwise required or permitted by law, if we disclose your personal information to others we will only do so with your consent (implied or express), and we will also take steps to ensure the party to whom we have disclosed your information agrees to protect the privacy of your personal information.

Sending Personal Information Overseas

Some of the entities to whom we may disclose your personal information are located outside Australia. We take steps to ensure that such recipients respect the confidentiality of this information by abiding by the APPs or equivalent privacy laws.

These entities may include our parent company (UK), our CRM provider (US), and our accounts processing provider (India).

Other than as stated above, we will not send your personal information to recipients outside of Australia without:

• obtaining your consent (in some cases this consent will be implied); or
• otherwise complying with the APPs.

Electronic Communications

The Spam Act 2003 (Cth) prohibits the sending of commercial electronic communications without the consent of the person to whom the communication is being sent. In line with our commitment to technology (but within the parameters of the law) we like to accommodate customers who wish to be contacted by way of electronic communications. These communications may be sent for any of the purposes mentioned above. At the point of collection of personal information we may request the mobile phone number or the email address of our customers. Where customers provide these details, we will also request the consent of an individual to use these details for commercial electronic communications. Whenever such messages are sent to a customer we will always provide the customer with the option of opting out of receiving similar communications in the future.

Do Not Call Register

The Do Not Call Register Act 2006 prohibits the making of telemarketing calls (as defined in the legislation) to numbers listed on the Do Not Call Register. In line with our commitment to corporate compliance, we will only contact numbers that appear on the Do Not Call Register in the limited circumstances allowed by the Do Not Call Register Act 2006 and the Telecommunications (Do Not Call Register) (Telemarketing and Research Calls) Standard 2007, such as where you have given us the requisite consent to do so. Where you give us express consent to contact you by telephone we will deem it to be supplied for an indefinite period for the purposes of the Do Not Call Register Act 2006, unless otherwise advised or withdrawn by you.

Opting out

We always provide individuals with an opportunity to “opt-out” of receiving direct marketing communications from us. If you have received a direct marketing communication from us and do not wish to receive these communications from us in the future, just use the “unsubscribe†function on the email or sms sent to you, or tick the opt out box on postal communications and return the mailed item to us. Otherwise just use the “Contact Us” button on our website or write to or email the Privacy Officer using the details set out below and we will take appropriate steps to ensure your details are added to our ‘Do Not Mail’ list to ensure you will not receive any future direct marketing communication from us. We do not send direct marketing communications to customers who have opted out of receiving such information.

Please note that where you have opted out, your details may be retained to effect your request to not receive further communications and/or in the event that we or our related companies may need to contact you in relation to such matters as vehicle safety, recalls, warranty and for requirements specified by law.

The Security of our System

We take all reasonable steps to protect the security of personal information collected by us. We understand that you require peace of mind when it comes to the security of providing your personal information to us. We have internal methods to ensure that your personal information is safe and protected against misuse, loss or unauthorised access, modification or disclosure. Where we no longer require your personal information for a permitted purpose under the APPs, we will take reasonable steps to destroy or suppress your personal information.

Complaints

If you have a concern with the collection, disclosure, storage or use of your personal information you can notify us of your concern, make a complaint, obtain redress or pursue dispute resolution by contacting the Privacy Officer using the details set out below.

The Privacy Officer shall review, investigate and respond to any privacy complaint within 10 working days of receipt of such complaint. The Privacy Officer will advise the complainant if this time frame cannot be met, usually where the complaint is complex or requires more extensive investigation.

Employee Records

Due to an exemption in the Privacy Act this policy does not apply to our treatment of an employee record, where that treatment is directly related to the current or former employment relationship between us and the individual.

Updates to this Policy

This Policy will be reviewed from time to time to take account of new laws and technology, changes to our operations and practices and the changing business environment. We will at all times make available any information regarding our Privacy Policy to anyone who requests it, whether at our offices, or on our website.

Our Contact Details

We welcome your questions and comments about our handling of your personal details and this Privacy Policy. Please let us know by using clicking ‘Contact Us’ button on our website. You may also contact our Privacy Officer at:

Privacy officer

Email: privacy.officer@inchcape.com.au

Postal address:

ATT: Privacy Officer

Inchcape Australia Limited

PO Box 8313

Norwest NSW 2153